Block out time for the most important tasks around your peak hours (moments of high productivity) and batch other activities for other times in the day.For example, set a block of time to knock out administrative tasks like replying to emails and Slack messages. Use task batching to complete similar tasks within one block of time.Make a to-do list of tasks you’d like to complete (hint: write down what you do every day) and how long they might take to get done, e.g.Begin by downloading your time block planner. Google Sheets download How to use a time blocking template This is pretty much the 2-month template multiplied by three □ We thought we’d save you some time for a project that spans multiple months-and you can both delete the months you don’t need and keep adding more at the bottom if you want to reach a year-long overview. Pro tip: we built out two months, but you can keep copy-pasting the setup to account for longer time periods as well. This 2-month template gives you more long-term visibility than the monthly one (rare is a project that starts and ends precisely in a single month’s time). It’s excellent for planning on a high level-and while it may not include granular details of daily tasks, it works well for day theming. This format includes both weekends as well-but if you don’t need these extra four days, you can always edit them out.Ī monthly time blocking planner blocks out time for an entire month. When one week is not enough for a project but a month is too much, the solution is a biweekly (or fortnightly) template. It comes in handy when you need flexibility or are working on tasks that require a short period to complete. This weekly schedule gets really granular, as it allows you to keep track of 15-minute blocks over the course of an entire week. Weekly block schedules are best for blocking out time for sprints or projects that span several weeks.Ħ. Just like the 30-minute template, it’s great for working on tasks that require extended periods of uninterrupted, focused work.Ī weekly planner blocks time for an entire week (weekends optional). This daily planner template blocks off time in hourly increments. While it is less flexible than the 15-minute time blocking template, it ensures you can focus on tasks for more extended periods. This daily block schedule template allows time for each task in 30-minute intervals. If you prefer the Pomodoro Technique, this time block template is for you: you can work on tasks for 25 minutes and take a break for 5. Reach peak daily productivity with this daily time block template: This daily schedule comes in handy when you need flexibility or are working on tasks that need to be completed in a short (e.g. For example, a daily time blocking schedule can be used to block time for all your tasks within a 24-hour period or just cover the standard 8 work hours daily time blocking planners are best for planning short-term projects or specific tasks with fast turnaround times.īelow, we list the 10 most popular formats you can implement. In this piece, we answer these questions about time blocking and share some free templates you can use to take back control of your day □ Free time blocking templatesĭepending on your needs, you might want to use a daily, weekly, or monthly time blocking template. How do I block time without getting overwhelmed?.How do I make a time blocking schedule?.This is especially true when leading a team or managing a project. While time management strategies like time blocking can help, they can initially seem intimidating-especially if you’ve never tried them before.įor instance, you may be asking yourself: Although there are 24 hours in a day, doesn’t it seem like there’s never enough time to get all of your work done?
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